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Outsourcing Project Management: Should Your Business Do It

Many businesses rely on their HR department to go through hundreds of applications and potential employees. But what many business leaders are forgetting is that your HR team has other important tasks on their plate to keep your business running efficiently. Some of these are to ensure your employees are doing their job well, payroll gets distributed on time, and every member of your team is growing. 

Your HR team may find it challenging to set time to focus on hiring reliable staff for your business because of their heavy workload. When this happens, what should you do? One of the solutions of business owners today is outsourcing project management.

Outsourcing is a game of give-and-take. When you outsource a team for project management, you need to ensure that they come through with quality output, especially for primary business functions. Remember, when you get outsource staffing, you’re subcontracting a particular area within your organization. 

This is why it’s important to work with reliable outsourcing companies in the Philippines, such as CrewBloom, who can help connect you to potential employees and build the dream team you wish to have. 

Like any business move, there are benefits and risks to outsourcing your company’s project management functions. As with any approach, not everything will work well with your type of business. Because of that, we’ve compiled some factors that may convince you to outsource your project management team, the benefits you get when doing so, and some risks you need to bear in mind. Let’s take a look!

Factors That Could Convince You To Outsource Project Management

1. Low Staff

Whatever the size of your business, if you have an insufficient number of members in your team, you may not get the proper support your business needs to flourish in the marketplace. 

Low staffing levels may greatly affect your team’s productivity since they’ll be focused on completing various tasks without focusing on quality. For this reason, outsourcing project management may help your team refocus on much heavier jobs, and you’ll have a dedicated team for project management.

2. Short On Experienced Staff

Sadly, not all team members are going to be on the same level of expertise. And since project management is one of the primary functions of a business, you need to ensure that it’s led by a seasoned professional. 

Ideally, you want to work with a professional with project management experience to effectively roll out a project from the beginning stages to closeout.

3. Constraints In Cash Flow

Regardless of the size of the business, cash flow issues are always a big concern. As the competitive market grows, your budget shrinks, making it challenging for businesses to fund projects. 

If that’s the case, it only makes sense to work with outsourcing companies in the Philippines to find project management professionals who can help you on a per-project basis for your campaigns.

4. Business Model Decisions

If your business projects are one-off or of the ad-hoc variety, hiring a project management staff will lift much weight from your team’s shoulders as experts will finally take control of the project. 

Benefits of Outsourcing Project Management

1. Cost-Effective Option

Since every project management vendor works differently, their pricing will vary as well. Although it can be quite tricky to work up a budget at first, when you hire the right project management team, you’ll be able to save more on business expenses in the long run.

2. Hiring Competent And Highly-Experienced Professionals

One of the great things about outsourcing a project management team is that you’ll get to work with an expert who knows this highly specialized area of management. This type of job requires significant attention to detail, the ability to see the bigger picture of a strategy, and can manage multiple resources, schedules, and dealing with difficult situations. 

Besides all of that, professional project managers will provide high-quality project management, allowing your business to execute projects successfully while letting your current staff focus on what they do best.

3. Level Of Objectivity

A factor that may not be present with internal staff is the objectivity external project managers bring to the table. Objectivity can be a significant value for project results and deliverables because you want to ensure that all requirements are met.

4. Clearly Defined Expectations

Another notable benefit of outsourcing project management is that these project managers can provide businesses opportunities to help them achieve focused expectations with less friction. 

Risks Of Outsourcing Project Management

Like any business move, when there are benefits, a couple of risks also come into play. Here are some risks you need to remember before diving into outsourcing your project management team:

1. Buy-In

Buy-in from internal stakeholders can be an obstacle when outsourcing is in the picture. This is because an external project manager may run into issues with your company’s internal staff consciously or unconsciously, which could trigger issues and develop a less trusting environment. 

However, this doesn’t mean that outsourcing may not work for you. You need to put in a bit more work to gain your stakeholders’ trust and buy-in.

2. Lack Of Awareness For Business’s Objectives And Operations

Knowing your business and its structure can move mountains, which could benefit your project greatly, and execution will be more successful. However, when you outsource your project managers, getting the lowdown about your company could give them a rocky start, which gives your internal team an advantage.

3. Access To Sensitive Company Information

Whenever you work with someone out of your company, you’re at risk of a potential data breach. And unfortunately, this can also happen with your internal team. 

Fortunately, utilizing external vendors can mitigate the risks. Setting contracts, agreements, policies, and processes can help secure your data and avoid data issues.

4. Accountability Issues

One of the most important things you need to instill in your external project managers is that they should be committed to all aspects of the project. Because your business’s outcomes do not impact them, you should ensure that they stay accountable to these results in any way. 

You can do this by clearly defining your expectations and goals for every project and linking their pay to their performance. This could help address their behavior, conduct, time commitments, scope, and other agreements. 

The Bottom Line: Outsourcing Project Management is Worth The Risk

Although there are risks involved in outsourcing project management, the pros still outweigh the cons. So if you want to elevate your business and your campaigns, work with outsourcing companies in the Philippines and hire reliable project managers for your business. 

Looking For Outsourcing Companies in the Philippines?

Outsourcing members for your business can be challenging, but we’ve made this grueling task much easier for you. 

CrewBloom helps connect businesses with top-tier, affordable professionals who can do remote sales and support roles. If you’re ready to start curating your dream team, start hiring premium talent with us today!

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